SAM’S CLUB MEMBERSHIP AGREEMENT

SOUTHEASTERN UNIVERSITY | EMAIL COMPLETED FORM TO PCARDADMIN@SEU.EDU

I understand, accept, and agree to the following terms and conditions that apply to my access to, and use of Southeastern University’s Sam’s Club Membership.

The dual purposes of the Southeastern Sam’s club membership card

The Southeastern University Sam’s Club card serves two purposes. First, it shows that you have an active membership in Sam’s Club and can gain access to the facility for shopping. Second, it allows you to purchase items for University purposes where the cost must be charged on your SEU P-Card, allocating costs to your department. All University purchases made with the card are exempt from sales tax, saving your department valuable budget dollars. You must have the card with you when you shop at Sam’s, even if you plan to only purchase personal items using another form of payment.

University Purchases

Purchases for Southeastern University must be made using your Sam’s Club card. All purchases made for University purposes are required to reflect normal and customary University business expenses and are subject to audit. Do not use personal forms of payment for any purchases made for the University. You must submit original receipts and reconcile your P-Card allocation.

Personal Purchases

It is allowable to purchase items at Sam’s club for personal use BUT the following steps are required:

  1. Separate your purchases between what is for University use and personal use so that each can be rung up separately.
  2. Pay for university items first, using your Sam’s club card so that they are tax exempt.
  3. Having separated the items that are personal, tell the cashier to apply sales tax to those items.
  4. For the personal items, please use cash or a credit/debit card other than the Sam’s Direct billing card.

To reiterate, purchases made with personal funds must not be procured as tax-exempt, even if the purchase is subsequently reimbursed by the University.

Paying for the Membership

Sam’s Club will bill an Annual Membership Fee of $50.00 per cardmember. The Annual Membership Fee is charged to the employee’s respective department.

Renewing or Cancelling Membership

It is the responsibility of the department supervisor to notify the Finance Office if a card-holding employee leaves his or her position. The membership is non-transferable.

GL Account for $50 Membership Fee
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