I understand, accept, and agree to the following terms and conditions that apply to my access to, and use of Southeastern University’s Sam’s Club Membership.
The dual purposes of the Southeastern Sam’s club membership cardThe Southeastern University Sam’s Club card serves two purposes. First, it shows that you have an active membership in Sam’s Club and can gain access to the facility for shopping. Second, it allows you to purchase items for University purposes where the cost must be charged on your SEU P-Card, allocating costs to your department. All University purchases made with the card are exempt from sales tax, saving your department valuable budget dollars. You must have the card with you when you shop at Sam’s, even if you plan to only purchase personal items using another form of payment.
Purchases for Southeastern University must be made using your Sam’s Club card. All purchases made for University purposes are required to reflect normal and customary University business expenses and are subject to audit. Do not use personal forms of payment for any purchases made for the University. You must submit original receipts and reconcile your P-Card allocation.
It is allowable to purchase items at Sam’s club for personal use BUT the following steps are required:
To reiterate, purchases made with personal funds must not be procured as tax-exempt, even if the purchase is subsequently reimbursed by the University.
Sam’s Club will bill an Annual Membership Fee of $50.00 per cardmember. The Annual Membership Fee is charged to the employee’s respective department.
It is the responsibility of the department supervisor to notify the Finance Office if a card-holding employee leaves his or her position. The membership is non-transferable.